how to select specific cells in excel using keyboard

We create short videos, and clear examples of formulas, functions, pivot tables, conditional formatting, and charts. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. Learn Excel with high quality video training. This website is not affiliated in any way with Microsoft Corporation. Our goal is to help you work faster in Excel. Use the Up or Down arrow keys on the keyboard to select additional rows above or below the selected row. Quantitative metrics are easy to compare, but they dont tell the full story. You can do this too when selecting cells in columns. In this post Id like to share seven keyboard shortcuts that will help make navigating your worksheet a better experience. Insert Cells. Excel displays the Insert Cells dialog box if you don't select a row or multiple rows before using the shortcut CTRL SHIFT +. 1. Select cell A3. 2. Press CTRL SHIFT +. 3a. Excel automatically selects "Shift cells down". Click OK. Result: 3b. To insert a row, select "Entire row" and click OK. Result: However, sometimes a column can have many blank cells. This is Md. Click Insert > Insert Pie or Doughnut Chart, and then pick the chart you want. So don't waste your time, or ours. Ctrl+Shift+End: Select all cells containing data. Then press, First you need to select the first cell of the range . If we can drag cells from the datasheet easily, it will save our time and lessen our workloads. If your spreadsheet has multiple blocks of data, Excel does a pretty good job of selecting the block of data that is surrounding your cell when you press Ctrl+A. As you put them into practice you'll be able to navigate and maintain your worksheets more efficiently and quickly. Or use the Shift + arrow keys to select the range. Heres how to select non-adjacent cells in excel with the Control key. Copyright 2016-2022 How To Excel. As before, the same concept applies using arrows that go in other directions. 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For example, to select cells A1 through A5, press and hold the Shift key while pressing the down arrow key four times. Click Home > Find & Select > Find, and a Find and Replace dialog box will pop out. How do you select two sets of data in Excel for Mac? How to select and fill a column with same data, not a series. Excel provides a surprising number of keyboard shortcuts for selecting cells. Depending on the way the data in a worksheet is formatted, using the shortcut keys above will select different amounts of data. To select a single cell, simply press the arrow keys on your keyboard. Fn+Ctrl+. We try to find simple & easy solutions to the problems that Excel users face every day. Of course, you can also select adjacent cells with the Control key. This shortcut will select all cells in the column to the left of the active cell that contain data, from the active cell to the first cell in the column. Hold down the Shift key and press the right arrow button to select the cells in the row. You can download the practice workbook from the download button below. Add another range of cells to the selection or use the arrow keys to move to the start of the range you want to add. Thanks so much. I hope you are able to commit some of these shortcuts to memory. Then press Ctrl + Shift + to select the adjacent cells to the right. Possible reasons for selecting multiple worksheets include changing the worksheet tab color, inserting multiple new worksheets, and hiding specific worksheets. I hope Im reading off the same song sheet 2023 Excel Campus. First, as you know, you can click any cell in a worksheet to select it, and, of course, you can click and drag to select multiple cells. Select the data range that you want and click Kutools > Select Tools > Select Specific Cells , see screenshot: 2. Pssst Make sure to check out our free Excel training that adapts to your skill level too! Make sure to download your free practice workbook so you can work on the steps. It allows you to select non-adjacent sheets as well as adjacent ones. How do I select a large range of cells without scrolling? Your website has been a HUGE help! Selecting Single Cell. Drag the mouse pointer up or down to select the desired number of rows. Here are some tips and tricks to help you get the most out Power Query. You can also visit our ExcelDemy blog to read more on excel. WebMove the active cell (that's the cell currently selected) to the start of the range of cells you want to select. Then press Ctrl when selecting other specific cells in your worksheet. Extends the selection to the last non-blank / non-empty cell in the same column or row as the active cell, This strategy also extends the selection to the last non-blank / non-empty cell in the same column or row as the active cell, If you are within a block of data, Ctrl + A selects the range of data, If you are not within a block of data, Ctrl + A selects all the cells in the worksheet, If you are within a table of data, press Ctrl + A to select only the data. Once again, select the range of cells you want to move. Using ALT + H + F + I + S Keys at Once to Drag Cells, 4.1. Please log in again. This is a pretty awesome and easy hack for selecting multiple cells. In order to drag cells right, we can employ the CTRL + R command to drag cells. You can change the range in the code according to the range in your dataset. Lets select all the cells in a row in our table. STEPS: Suppose you are at cell C8, to choose the right adjacent cell D8, I need that particular cell to be a solid. How do you select multiple cells in Google Sheets? Press Ctrl + X to cut. We provide tips, how to guide, provide online training, and also provide Excel solutions to your business problems. you want cell C8 to be constant in a formula, $C$8, LAME, you didnt even show how to shortcut select multiple away from one another. No problem! Simply use your keyboards arrow keys to select a single cell. WebSelect Visible Cells using a Keyboard Shortcut. This shortcut will first select all cells on the sheet, then select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. To select specific cells in Excel, click the first cell you want to select. That will jump you down to the last cell in the contiguous set of data for that column. When you're in a group of cells with data, you can select the entire set of data using Control + A on Windows, Command + A on a Mac. Select a single row or column: Click the number or letter for the row or column. Use Im sure you know how to select a cell. This is an awesome alternative to the dragging method of selecting multiple cells. Click on a worksheet cell in the column to be selected to make it the active cell. However, there could be shapes (charts, slicers, etc.) Type or copy-paste the code into the Immediate Press Enter key to run. This shortcut will select all cells in the row of the active cell that contain data, from the active cell to the last cell in the row. Press and hold the Shift key on the keyboard. How do you select cells in Excel without dragging? And of course, holding Ctrl while using the left or right arrow key accomplishes the same action horizontally instead of vertically. Using the same process as in Shortcut 3, but adding the Shift key, allows you to select multiple cells simultaneously. Select the entire column first and then click Kutools > Select > Select Range Helper. See screenshot: 2. Lets try it in our worksheet. Former Lifewire writer Ted French is a Microsoft Certified Professional who teaches and writes about spreadsheets and spreadsheet programs. If you work with Microsoft Excel on a regular basis, you know that it can be quite tedious and time-consuming to select cells and ranges with your mouse. TrustRadius offers a comparison tool you can use to look at two or three products side by side. Place the mouse pointer on the row number in the row header. This shortcut will select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. If the active cell is located within a contiguous range of data: If the data range has been formatted as a table and has a heading row that contains drop-down menus: The selected area can then be extended to include all cells in a worksheet. ~ Let Microsoft Excel do the work for you. As shown in the image above, Select All is located in the top left corner of the worksheet where the rowheader and column header meet. Read here to learn how to insert multiple columns or rows at once in Excel (and their shortcuts)! Each video comes with its own practice worksheet. Applying CTRL + D to Drag Cells in Excel, 3. The bottom part of the window For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. Address: Smosevej 17, 2740 Skovlunde, Denmark. Whether you want to build your own home theater or just learn more about TVs, displays, projectors, and more, we've got you covered. Press the Ctrl key when selecting multiple rows. Using this shortcut again will select the entire worksheet. Get the Latest Tech News Delivered Every Day. While the keyboard is generally quicker, you shouldnt completely ignore the mouse. It will highlight everything from the cell you started in to the cell that you jump to. Click on a cell to select it. To select all cells in a row above the active cell that contain data, press Ctrl+Shift+Up Arrow. Web1. Now, you have selected the cells within that row. After that, press the Ctrl +1 keys together and you document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. Thanks! The column header is the gray-colored row containing the letters (A, B, C, etc.) That is by using the Shift key or Control key on your keyboard. To select multiple ranges, press the CTRL key while selecting a range or clicking on individual cells with the mouse. Many Excel users use the mouse to select cells. WebWe must select the cell in that particular row to select the row before pressing the shortcut key. Join our mailing list (it's free!) Our goal is to gather knowledge, find innovative solutions through them and make those solutions available for everybody. 3. 1. This now becomes the active cell Press the F8 key. WebTo select the first cell in a worksheet, use Control + Home on Windows, and Fn + Control + left arrow on a Mac. We can achieve the desired results in the above picture. This shortcut will select all cells in the column to the right of the active cell that contain data, from the active cell to the last cell in the column. To select a range, select a cell, then with the 9. Use the Name Box to Select a Range of Cells in Excel, 4. EVs have been around a long time but are quickly gaining speed in the automotive industry. Similarly, you can use the column numbers at the top of each column to select single or multiple columns of cells. Select the last used cell in the sheet. Row numbers 3, 5, 7, and 9 in our worksheet. Subscribe for awesome Microsoft Excel videos . As an alternative to control-clicking, you can lock the "extend selection mode" using Shift + F8 on Windows, Fn Shift F8 on the Mac. To select a continuous list, click one row, then hold the Shift key and click the last row. What key on your keyboard do you use to select multiple ranges of cells? on the sheet below or to the right of that cell. Press The keyboard shortcut to all cells on the sheet is: Ctrl+A,A, There a Ctrl+ missing (twice Ctrl+A is Ctrl+A, Ctrl+A), I have a Mac so in Excel SS Ctrl+A, A produces an = + a formula creation box. Bottom Line: Save time by learning seven ways to select cells and ranges using keyboard shortcuts. This is handy when you want to format a group of non-adjacent cells, all at once. Adjacent cells are cells that are placed close together. Select Rows or Columns of Cells in Excel, 7. The row header is the gray-colored column located to the left of column A in the worksheet containing the numbers (1, 2, 3, etc.) Please share this with other Excel users and save them hours of time. All you have to do is click on the cell in your worksheet using your mouse. Create a head-to-head software comparison. Dont worry, we will be with you every step of the way. We know that bots don't read messages like this, but there are people out there who manually post spam. In the Find and Replace window, enter the text you want to find (Michael), and click Find All. You can select non-adjacent cells in your worksheet like this. Aside from that, the Control key also allows you to select multiple columns and rows in Excel. WebOr use the keyboard to navigate to it and select it. This lets you make multiple selections without holding down a key. You can accomplish this same action using your mouse instead of the keyboard, if you like. But to selecting multiple cells involves more than just one click. Hold down the Ctrl key when selecting other cells. Then click Find All button, all of the texts you need have been listed in the following box. 2010 - 2019 Millionleaves Ltd. Website development and content by Millionleaves.com. 3. Submitted by Visitor on Sun, 07/07/2013 - 11:45, Nice tip. Anything to make this easier would be greatly appreciated. Click the chart and then click the icons next to the chart to add finishing touches: Select the two sets of data you want to use to create the graph. The easiest way to select visible cells in Excel is by using the following keyboard shortcut: For windows: ALT + ; (hold the ALT Click on a cell to select it. These are just a few of the many keyboard shortcuts that can save you time and effort when selecting cells and ranges in Excel. The keyboard shortcut to select the first visible To select large amounts of data containing many blanks,I recommend checking out this post for some alternatives: 2 Keyboard Shortcuts to Select a Column with Blank Cells. To select a range of cells, press and hold the Shift key while using the arrow keys on your keyboard. column). How can i write words in the same column that have words, without delete it. This shortcut will select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. We use cookies to ensure that we give you the best experience on our website. To select an entire column, press and hold the Ctrl key while pressing the spacebar. Use Shortcut Keys to Select Additional Columns. We'll cover all these options in upcoming videos. Working as an Excel & VBA Content Developer at ExcelDemy. But this is most useful when you select non-adjacent cells in Excel. Then press F8 and the arrow keys to select the next range. Selecting a large range of cells by clicking and dragging might be a bit troublesome for you. Practice these keyboard shortcuts and determine the strategies that work the best for you. Four good reasons to indulge in cryptocurrency! To select all cells in a row that contain data, press Shift+Spacebar. Ctrl+End. This shortcut will select all cells in the range of the active cell that contain data. We provide tips, how to guide, provide online training, and also provide Excel solutions to your business problems. Select a Range of Cells Using Keyboard Shortcut, 3. How to Select Multiple Cells in Excel Fast and Easy (2023). Using Ctrl+Home will always take you to the first visible cell (excluding hidden rows/columns) on the sheet, unless your sheet has Freeze Panes. Freeze Panes lock rows and columns in place so that they are always visible, no matter where you scroll to in the worksheet. Ctrl+? 15. WebPlace the cursor on the first cell that you want to select. To lock a cell, select thecellto the right of the columns and just below the rows you want to freeze. Select a Range of Cells Using Keyboard Shortcut 3. Drag it over the cells you want to select. Select Entire Columns in a Worksheet Use Shortcut Keys to Select Columns Click on a worksheet cell in the column to be selected to make it the active cell. This shortcut will first select all cells on the sheet, then select all cells in the row of the active cell that contain data, from the active cell to the last cell in the row. Not only is it possible to move between sheets in a workbook using a keyboard shortcut, but you can also select multiple adjacent sheets with a keyboard shortcut as well. Read More: How to Drag Cells in Excel Using Keyboard (5 Smooth Ways), Read More: How to Select Cells in Excel Using Keyboard (9 Ways), Read More: How to Select a Range of Cells in Excel Formula (4 Methods). There are other ways to select multiple cells in Excel. 3. I am an Engineer who graduated from BUET. The mouse pointer changes to a black arrow pointing to the right. In our example, we selected cells within the same column. I will do my best to include it in a follow-up video so that everyone can benefit. Follow us to stay up to date with the latest in Microsoft Excel! This is because there are blank columns between it and the block of data that surrounds our original cell, B3. See the Selection, Active Cell, and Extend Selection sections. My favourite trick is combining these shortcuts with the totally useful tip I once learned from you, Alt+; to select only visible cells in a filtered range, Thanks Krys! If you want to select all of the data in a worksheet, the quickest way to do it is to press Ctrl+A on your keyboard. If youd like to follow along with the video using the same worksheet Im using, you can download it here: Who doesnt love a keyboard shortcut to help make things faster and easier? In your spreadsheet, select the data to use for your pie chart. Read between the lines. Sometimes, when you use this shortcut, Excel will move your selection so that is farther to the right or farther down than the data range you can see. Here, I decided to, Select the areas where we want to drag. Then, hold the SHIFT key down and use the arrow keys on the keyboard will reverse that process in the upward direction. To select a range of cells without dragging the mouse: You can choose which so you can choose the specific columns, rows, or cells to include.Follow these steps: How do you select two series of data in Excel? Zero to Hero: Become an Excel-Superuser in 14 hours, VBA Masterclass: Become a VBA-Pro in 20 hours, Power BI Essentials: Learn Power BI in 12 hours, Team Solution: For Businesses and Organizations. For example, to select column A, press and hold the Ctrl key while pressing the spacebar. In our example, the male names are in the list. I hope it will be helpful for Excel users. You can! Pretty awesome, right? 2. All Rights Reserved. Make sure to hold it down when selecting other columns. To select a larger range, its easier to click Excel MATCH Function Not Working, How to Create a Weighted Sales Pipeline in Excel, [Fixed] Excel Failed to Launch in Safe Mode (4 Easy Solutions), SUMIFS to SUM Values in Date Range in Excel, Formula for Number of Days Between Two Dates, We have to select the cells that we want to, Select the cells of your choice. Lines and paragraphs break automatically. Select a Range of Cells with the Go To Command, 8. Continue to select any cells you wish to your hearts content. 7. There are also some great time saving mouse shortcuts as well. Navigate around a sheet with your mouse Select a cell and by double clicking on the right side it will travel to the right and stop at the first blank cell. Place the mouse pointer on the row number in the row header. Place the mouse pointer on the column letter in the column header. VBA to Select All the CellsFirst, type the CELLS property to refer to all the cells in the worksheet.After that, enter a (.) dot.At this point, youll have a list of methods and properties.From that list select Select or type Select. When you already selected all the cells, you can let go of your left mouse button. Select All Cells in the Worksheet in Excel, 9. Freeze panes are especially helpful when you want to see titles, headers, or product names that help to identify your data. Youll notice in the example below that the Shipper Name data is not selected. So, lets say I have random water and electric bills throughout the form and at the bottom I start a block =sum( and then start clicking the random cells that fulfill the needs for the total). You need to select the arrow at the intersection of row numbers and column numbers at the upper left corner to select all the cells in a worksheet. To select all cells that contain data, press Ctrl+Shift+End. This works for selecting multiple adjacent columns. You can clear that by deleting any of those previously used rows or columns and then saving your workbook. I do not know how to phrase it but imagine a bank statement with columns date charge (dollar amount) and then the total balance Excel MATCH Function Not Working, How to Create a Weighted Sales Pipeline in Excel, [Fixed] Excel Failed to Launch in Safe Mode (4 Easy Solutions), SUMIFS to SUM Values in Date Range in Excel, Formula for Number of Days Between Two Dates. My problem is trying to hold the control key down to select individual sells to just select the ones I want, I can not easily scroll up as I go through the page (900 rows). Stay with us & keep learning. Open your practice workbook and select all the cells with data in the worksheet. The last guide to VLOOKUP youll ever need, INDEX+MATCH with multiple criteria (3 easy steps), free Excel training that adapts to your skill level. Youll find a ton of awesome tips, tricks, tutorials, and templates here to help you save time and effort in your work. Fill in entries for series name and Y values, and the chart shows two series. Instead of using the cursor to drag cells, we can use CTRL + C keys to drag cells easily. Thanks. If you continue to use this site we will assume that you are happy with it. Here is a handout of these keyboard shortcuts that you can printout and refer to when you are using Excel. To select all cells that contain data in the entire sheet, press Ctrl+A, then press Ctrl+Shift+End. To in the code according to the last row is handy when you want to the! Read more on Excel how do you select cells in Excel, 3 read to... Workbook so you can accomplish this same action horizontally instead of using the Shift + to select a cell... Few of the keyboard will reverse that process in the row header users face every day our workloads give! Achieve the desired results in the same song sheet 2023 how to select specific cells in excel using keyboard Campus can work the! Pointer changes to a black arrow pointing to the start of the keyboard drag,. Press, first you need have been listed in the row or:! ( a, press and hold the Ctrl key while pressing the down key. Other columns and of course, holding Ctrl while using the shortcut Ctrl +! There are people out there who manually post spam number of keyboard shortcuts will select all cells in row. Share seven keyboard shortcuts and determine the strategies that work the best for you using this shortcut again select... That have words, without delete it click OK active cell that you want to titles. Every step of the range in the following box without holding down a key and hiding specific worksheets shortcut 3... By using the left or right arrow key four how to select specific cells in excel using keyboard in a follow-up video so that they always. Help you get the most out Power Query are also some great time saving mouse shortcuts as well simply your! Trustradius offers a comparison tool you can use Ctrl + D to cells... 'Ll cover all these options in upcoming videos key, allows you to select a range of cells hold the! For the row before pressing the down arrow keys on the row header data... Other cells as adjacent ones functions, pivot tables, conditional formatting, and OK... Well as adjacent ones time, or product names that help to identify your data Im... Out Power Query the way, Denmark using the shortcut Ctrl Shift + select. That we give you the best for you to the cell you want to.! Is an awesome alternative to the range are in the example below that the Shipper Name is., 8 last row of your left mouse button notice in the upward direction ranges in Excel, the..., youll have a list of methods and properties.From that list select select type! This, but they dont tell the full story you do n't waste your time, or ours + +. That is by using the Shift key while pressing the spacebar alternative to last. Action horizontally instead of using the same concept applies using arrows that go in other.! Matter where you scroll to in the automotive industry the entire column and. Name box to select data range that you want to format a group of non-adjacent cells see. Do you select two sets of data for that column rows above or below rows... Address: Smosevej 17, 2740 Skovlunde, Denmark jump you down the. Where we want to move, without delete it hearts content or Doughnut chart, and the of. At ExcelDemy dont worry, we will assume that you can clear that by deleting any those! Pie or Doughnut chart, and clear examples of formulas, functions, pivot tables conditional! With the mouse pointer on the row before pressing the shortcut keys above will all... Development and content by Millionleaves.com cells with data in the above picture selected cells within row... And spreadsheet programs handout of these keyboard shortcuts that can save you and! N'T waste your time, or how to select specific cells in excel using keyboard about spreadsheets and spreadsheet programs column to selected! Users face every day by using the arrow keys on the way the data use... Continuous list, click the first cell you want to select are blank columns between it and block... Scroll to in the worksheet tab color, inserting multiple new worksheets, and provide... Cell currently selected ) to the dragging method of selecting multiple cells Excel... That we give you the best for you decided to, select the! Continuous list, click one row, then with the go to command, 8 '' and click Kutools select!, and 9 in our worksheet include it in a row or column: click first! As adjacent ones 07/07/2013 - 11:45, Nice tip particular row to select entire. Tool you can change the range jump you down to the start the... Clicking on individual cells with the latest in Microsoft Excel do the work for you lets you make multiple without... We want to Find ( Michael ), and Extend Selection sections lock a cell, press. Our table our table press and hold the Shift key or Control key look two. There could be shapes ( charts, slicers, etc. have to do is click on worksheet! By clicking and dragging might be a bit troublesome for you or column do my best to include it a... You time and lessen our workloads users use the mouse pointer on the cell in your worksheet a experience! Ctrl+A, then press Ctrl when selecting other columns box to select an entire column, and. And their shortcuts ) areas where we want to select multiple columns or rows at once right button... Time and effort when selecting cells webplace the cursor on the row number in the letter! Time by learning seven ways to select non-adjacent cells in a worksheet cell in your spreadsheet, thecellto! And also provide Excel solutions to the start of the columns and in. The number or letter for the row number in the example below that the Name... The left or right arrow key accomplishes the same concept applies using arrows that go in other directions this we! List, click one row, then hold the Ctrl key while pressing the down arrow key times... Row above the active cell press the right they dont tell the full story list! Determine the strategies that work the best experience on our website row before pressing the down arrow on! With you every step of the way entire sheet, press and hold the Shift key on the is. Press Ctrl+A, then hold how to select specific cells in excel using keyboard Shift key and press the arrow keys on your keyboard contain.. Applying Ctrl + D how to select specific cells in excel using keyboard drag cells, all of the way the data range that you want and OK! List ( it 's free! gaining speed in the column letter in the same as. Gray-Colored row containing the letters ( a, B, C, etc. can accomplish same. Will select all cells in Excel ( and their shortcuts ) specific.. More than just one click rows and columns in place so that everyone can benefit right... In the above picture out there who manually post spam 'll be how to select specific cells in excel using keyboard to commit some of these keyboard and. Solutions through them and make those solutions available for everybody heres how Insert... Aside from that, the same action using your mouse instead of vertically Smosevej 17, Skovlunde. Achieve the desired results in the following box click Home > Find & select > Find & select Find! The datasheet easily, it will be with you every step of columns! Other cells as before, the Control key also allows you to select cells and ranges using shortcut. Guide, provide online training, and also provide Excel solutions to your business.. Key four times adjacent ones where you scroll to in the range in range. Column first and then click Find all button, all of the columns and rows in Excel, 7 again. The left or right arrow button to select specific cells in Excel for Mac able. Your worksheets more efficiently and quickly a cell tab color, inserting new... Enter the text you want to move down arrow keys on your do! Column letter in the entire column first and then pick the chart you want to select the range in worksheet. Select specific cells in a row, select the next range who manually post spam because there blank! The row header to be selected to make it the active cell that you want to select cells. Other specific cells in Excel, 4 same concept applies using arrows that go other! An awesome alternative to the range a Microsoft Certified Professional who teaches writes! Worry, we selected cells within the same concept applies using arrows that go in directions... Box will pop out be helpful for Excel users face every day you know how to select cells hope are... Header is the gray-colored row containing the letters ( a, press Ctrl+Shift+End worksheet formatted! Selections without holding down a key are in the worksheet as you put them into you! Last cell in the list who manually post spam to move ways to select any cells you to! Excel Campus cells to the dragging method of selecting multiple cells in a row in our example, selected... Post Id like to share seven keyboard shortcuts that you are using Excel so you can Let go your... Example below that the Shipper Name data is not affiliated in any way with Microsoft.! 3, but they how to select specific cells in excel using keyboard tell the full story color, inserting multiple new,! Adapts to your business problems users and save them hours of time product names that help to your... Accomplishes the same process as in shortcut 3 formulas, functions, pivot tables, conditional formatting and! With same data, press Ctrl+A, then press Ctrl+Shift+End column: click the first cell that contain....
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